Competitive Exams: Organizing Introduction

Organizing is a very important managerial function. If planning focuses on deciding what to do, organizing focuses on how to do it. Thus, after a manager has set goals and worked out a plan to accomplish those goals, the next managerial function is to organize people and allocate resources to carry out the plan.

People who know how to make effective use of their resources can make any organizational design or pattern work efficiently. A manager has to create the right conditions to enable the employees to effectively utilize the resources of the organization to achieve organizational goals. He has to make the employees understand the necessity of cooperation for accomplishing tasks. Employees should understand their roles and responsibilities and should work together to achieve the organizational objectives. This applies to any organization business, government, or a football team. For a subordinate to understand his role, a manager must provide verifiable objectives and a clear picture of the major duties to be performed. The manager must also specify subordinates'authority and responsibility. This gives the subordinate an idea of what he must do to achieve the goals and objectives of the organization. In addition, a manager should provide the subordinates with necessary information and tools for effectively performing their roles. Organizing is therefore designing and maintaining a formal structure of roles and positions.

Definitions Of Organizing

According to Stephen P. Robbins and Mary Coulter, ‘organizing’ is determining what tasks are to be done, who is to do them, how the tasks are to be grouped, who reports to whom, and where decisions are to be made.

Thus, organizing refers to important dynamic aspects such as what tasks are to be performed, who has to perform them, on what basis the tasks are to be grouped, who has to report to whom and who should have the authority to take decisions.

L A Allen defined organizing as the process of identifying and grouping the work to be performed, defining and delegating responsibility and authority, and establishing relationships for the purpose of enabling people to work most effectively together in accomplishing objectives.

According to this definition, organizing is a management function involving assigning duties, grouping tasks, delegating authority and responsibility and allocating resources to carry out a specific plan in an efficient manner.

In a nutshell, organizing refers to the grouping of activities and resources in a logical fashion.

Benefits of Organizing

  • Effective organizing provides numerous organizational benefits:
  • The process of organizing helps an individual develop a clear picture of the tasks he or she is expected to accomplish.
  • The process of organizing supports planning and control activities by establishing accountability and an appropriate line of authority.
  • Organizing creates channels of communication and thus supports decision-making and control.
  • The process of organizing helps maintain the logical flow of work activities. By so doing, it helps individuals and work groups to easily accomplish their tasks.
  • Organizing helps an organization make efficient use of its resources and avoid conflict and duplication of effort.
  • Organizing coordinates activities that are diverse in nature and helps build harmonious relationships among members involved in those activities.
  • The process of organizing helps managers to focus task efforts such that they are logically and efficiently related to a common goal.