Method of Communication for Paper 1 Unit IV (Communication) as Per New 2020 Syllabus

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Communication: Process of Communication

Communication is effective when a concise & clear message is delivered well, received successfully & understand fully. The process of communication has the following distinct components:

image of process of communication

Image of Process of Communication

Complete Postal Material Updated as per New Syllabus

  • Communication begins with an impulse to pass on a message made up of bits of information. In the process of encoding, units of information are selected & organized for transmission. Input is the sum of experiences that build up in the human brain or computer.

  • The output is the encoded message transmitted by the information source. The interpretation of the message is referred to as decoding.

  • Feedback is the response or message that the recipient returns return to the sender.

  • The sender has an idea.

  • Sender encodes the idea.

  • The sender transmits the message through a medium.

  • The receiver gets the message.

  • The receiver decodes the message.

  • Receiver sends feedback.

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Detail explanation:

  • Sender

    • The sender or the communicator generates the message and conveys it to the receiver. He is the source and the one who starts the communication.

  • Message

    • It is the idea, information, view, fact, feeling, etc. that is generated by the sender and is then intended to be communicated further.

  • Encoding

    • The message generated by the sender is encoded symbolically such as in the form of words, pictures, gestures, etc. before it is being conveyed.

  • Media

    • It is the manner in which the encoded message is transmitted. The message may be transmitted orally or in writing. The medium of communication includes telephone, internet, post, fax, e-mail, etc. The choice of medium is decided by the sender.

  • Decoding

    • It is the process of converting the symbols encoded by the sender. After decoding the message is received by the receiver.

  • Receiver

    • He is the person who is last in the chain and for whom the message was sent by the sender. Once the receiver receives the message and understands it in proper perspective and acts according to the message, only then the purpose of communication is successful.

  • Feedback

    • Once the receiver confirms to the sender that he has received the message and understood it, the process of communication is complete.

  • Noise

    • It refers to any obstruction that is caused by the sender, message or receiver during the process of communication. For example, bad telephone connection, faulty encoding, faulty decoding, inattentive receiver, poor understanding of message due to prejudice or inappropriate gestures, etc.

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